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From: Stefan Blom on 30 Jul 2008 04:08 As a follow-up, I'd like to mention that I received an example document from "songinthedark." The document wasn't apparently damaged, and I was able to insert SEQ fields without problems. Since only part of the TOC should include SEQ field numbers, I suggested using bookmarks to create different TOCs for different parts of the document (as explained at http://word.mvps.org/faqs/formatting/TOCSwitches.htm). -- Stefan Blom Microsoft Word MVP "songinthedark" wrote: > I've sent you the document via email. > Many thanks for the offer. > > > "Stefan Blom" wrote: > > > That is strange. If you press Ctrl+Shift+8 to show nonprinting marks and > > then press Alt+F9 to show field codes, can you still see the code for the > > SEQ field? > > > > By the way, if you want to, I can take a look at the file. You can send it > > to sbm01004(a)hotmail.com. > > > > -- > > Stefan Blom > > Microsoft Word MVP > > > > > > "songinthedark" <songinthedark(a)discussions.microsoft.com> wrote in message > > news:848F9EE7-995C-48FA-8BE6-A8D66B3DF26D(a)microsoft.com... > > > The SEQ field hid itself. I didn't do anything to format it that way. To > > > be > > > honest I don't know how. > > > > > > "Stefan Blom" wrote: > > > > > >> The field codes look OK; I'm using something similar in Word 2007. > > >> > > >> Does it work if the SEQ fields are not formatted as hidden text? > > >> > > >> -- > > >> Stefan Blom > > >> Microsoft Word MVP > > >> > > >> > > >> "songinthedark" <songinthedark(a)discussions.microsoft.com> wrote in > > >> message > > >> news:C727BC48-3830-430D-A8AB-70ED8A630494(a)microsoft.com... > > >> > I'm using Word 2003. > > >> > > > >> > My ToC is coded thus: TOC \O "1-4" \H \Z \U \S "TEST" within curly > > >> > brackets. > > >> > My SEQ is coded thus: SEQ TEST \R 19 \* ALPHABETIC \* MERGEFORMAT > > >> > within > > >> > curly brackets. > > >> > > > >> > "Stefan Blom" wrote: > > >> > > > >> >> When the page number displays with a leading zero, that indicates that > > >> >> something is wrong with the field code. Did you make sure to use \s > > >> >> "test" > > >> >> in the TOC field code and SEQ test in the SEQ field, that is, did you > > >> >> make > > >> >> sure that the sequence names are the same? > > >> >> > > >> >> Also, please mention which version of Word you are using. > > >> >> > > >> >> -- > > >> >> Stefan Blom > > >> >> Microsoft Word MVP > > >> >> > > >> >> > > >> >> "songinthedark" <songinthedark(a)discussions.microsoft.com> wrote in > > >> >> message > > >> >> news:7BD278CA-2B8C-4916-B831-058E25ED84AC(a)microsoft.com... > > >> >> > I'm getting closer! I got it to work until I updated the ToC > > >> >> > (update > > >> >> > whole > > >> >> > table). Then all of the page numbers changed and the "S1" switched > > >> >> > as > > >> >> > well. > > >> >> > > > >> >> > It switched to... > > >> >> > 1. Signature Page....0-2 > > >> >> > 2. Synopsis.............0-3 > > >> >> > 3. ToC....................0-5 > > >> >> > 4. LoA....................-10 > > >> >> > > > >> >> > Am I correct when I say that in order to use this functionality, I > > >> >> > can > > >> >> > only > > >> >> > update the page numbers and not "the whole table"? > > >> >> > Thanks for your patience. > > >> >> > > > >> >> > "Stefan Blom" wrote: > > >> >> > > > >> >> >> You will have to add the "S" manually next to the page number in > > >> >> >> the > > >> >> >> footer > > >> >> >> of the relevant section; that is correct. In order to make the page > > >> >> >> number > > >> >> >> restart, set that option in the Page Number Format dialog box for > > >> >> >> the > > >> >> >> section. > > >> >> >> > > >> >> >> To display the Page Number Format dialog box, activate the > > >> >> >> header/footer > > >> >> >> area, and then do one of the following: > > >> >> >> > > >> >> >> - On the Header and Footer toolbar, click the Format Page Number > > >> >> >> button > > >> >> >> (Word 97-2003). > > >> >> >> > > >> >> >> - On the Header & Footer Tools Design tab, click Page Number, and > > >> >> >> then > > >> >> >> click > > >> >> >> Format Page Numbers (Word 2007). > > >> >> >> > > >> >> >> To include "S" in the table of contents, do the following: Place > > >> >> >> the > > >> >> >> insertion point in the "Synopsis" paragraph. Add the following SEQ > > >> >> >> field: > > >> >> >> { SEQ test \r 19 \* ALPHABETIC }. Press Ctrl+F9 to add the field > > >> >> >> delimiters, > > >> >> >> { }, and type the code as shown. Press F9 to update. Format the SEQ > > >> >> >> field > > >> >> >> as > > >> >> >> hidden so that it won't print. > > >> >> >> > > >> >> >> Use Alt+F9 to show field codes. The TOC will look similar to { TOC > > >> >> >> \o > > >> >> >> "1-3" > > >> >> >> \h }. Add \s "test" as I described in my previous message, and then > > >> >> >> press > > >> >> >> Alt+F9 again to hide field codes. Update the TOC. > > >> >> >> > > >> >> >> -- > > >> >> >> Stefan Blom > > >> >> >> Microsoft Word MVP > > >> >> >> > > >> >> >> > > >> >> >> "songinthedark" <songinthedark(a)discussions.microsoft.com> wrote in > > >> >> >> message > > >> >> >> news:213427E5-88E8-41FB-A419-8318E9604F3E(a)microsoft.com... > > >> >> >> > Hi Stefan, > > >> >> >> > I appreciate your help but I'm a bit confused about where to use > > >> >> >> > this > > >> >> >> > SEQ > > >> >> >> > field. I'm not overly familiar with them although I've been > > >> >> >> > doing > > >> >> >> > some > > >> >> >> > reading this morning. > > >> >> >> > First, the pages I want with a separate page numbering schema are > > >> >> >> > set > > >> >> >> > apart > > >> >> >> > as a section within the document using section breaks and the > > >> >> >> > style > > >> >> >> > Heading > > >> >> >> > 1. Conveniently enough, it is section 2 of my document as well > > >> >> >> > as > > >> >> >> > being > > >> >> >> > numbered "2" (2. Synopsis). Also, I'm unsure of what you mean > > >> >> >> > by > > >> >> >> > your > > >> >> >> > direction "...include the paragraph in the TOC". The heading is > > >> >> >> > part > > >> >> >> > of > > >> >> >> > the > > >> >> >> > ToC already. > > >> >> >> > > > >> >> >> > I would like the page numbering in the footer of this section to > > >> >> >> > use > > >> >> >> > an > > >> >> >> > "S" > > >> >> >> > instead of a "2" as the chapter number (i.e., S1 of S2 not 2-1 of > > >> >> >> > 2-2). > > >> >> >> > I > > >> >> >> > did this originally by typing an S before the Page number field. > > >> >> >> > Using > > >> >> >> > the > > >> >> >> > SEQ string you provided below didn't give me that so I must be > > >> >> >> > doing > > >> >> >> > something incorrectly. > > >> >> >> > > > >> >> >> > When I added the \s switch to the ToC, the page numbering for my > > >> >> >> > section > > >> >> >> > showed up as Page 3 which is the actual page number but not what > > >> >> >> > I > > >> >> >> > need. > > >> >> >> > > > >> >> >> > I hope I'm being clear. As you can see I'm very confused about > > >> >> >> > what > > >> >> >> > to > > >> >> >> > do > > >> >> >> > next. > > >> >> >> > > > >> >> >> > "Stefan Blom" wrote: > > >> >> >> > > > >> >> >> >> To include heading numbers with page numbers, first you will > > >> >> >> >> have > > >> >> >> >> to > > >> >> >> >> make > > >> >> >> >> sure that the relevant heading is in a separate section. > > >> >> >> >> > > >> >> >> >> Then you can use the "Include chapter number" option in the Page > > >> >> >> >> Number > > >> >> >> >> Format dialog box (see > > >> >> >> >> http://word.mvps.org/faqs/numbering/chapternumber.htm). > > >> >> >> >> > > >> >> >> >> Alternatively, use a SEQ field to create the number in the > > >> >> >> >> document, > > >> >> >> >> include > > >> >> >> >> the paragraph in the TOC and add the \s switch to the TOC field. > > >> >> >> >> For > > >> >> >> >> example, if numbering is done using this field: { SEQ test \r 19 > > >> >> >> >> \* > > >> >> >> >> ALPHABETIC } (which produces the letter "S"), you will have to > > >> >> >> >> add > > >> >> >> >> \s > > >> >> >> >> "test" > > >> >> >> >> to the end of the TOC code as follows: { TOC \o "1-3" \h \s > > >> >> >> >> "test" }. > > >> >> >> >> (Note > > >> >> >> >> that the field code is just an example. Depending on the options > > >> >> >> >> chosen, > > >> >> >> >> other switches could be present.) > > >> >> >> >> > > >> >> >> >> To show/hide field codes, use Alt+F9. After you've edited the > > >> >> >> >> field > > >> >> >> >> code, > > >> >> >> >> use F9 to update the result. > > >> >> >> >> > > >> >> >> >> ~~ > > >> >> >> >> Stefan Blom > > >> >> >> >> Microsoft Word MVP > > >> >> >> >> > > >> >> >> >> > > >> >> >> >> "songinthedark" <songinthedark(a)discussions.microsoft.com> wrote > > >> >> >> >> in > > >> >> >> >> message > > >> >> >> >> news:F9455388-31B3-4F91-B908-A56EE79BCD66(a)microsoft.com... > > >> >> >> >> > "songinthedark" wrote: > > >> >> >> >> > > > >> >> >> >> >> Thanks. That problem is fixed. > > >> >> >> >> >> I have another issue and I don't know if or how it can be > > >> >> >> >> >> done. > > >> >> >> >> >> I have section 2 page numbering (Synopsis) set differently > > >> >> >> >> >> from > > >> >> >> >> >> the > > >> >> >> >> >> rest > > >> >> >> >> >> of the document so that it can be a standalone document as > > >> >> >> >> >> needed. > > >> >> >> >> >> I > > >> >> >> >> >> used SECTION PAGES field code to set it up with the numbering > > >> >> >> >> >> SX > > >> >> >> >> >> of > > >> >> >> >> >> SX. > > >> >> >> >> > Can I set up the Table of Contents page number for this > > >> >> >> >> > section > > >> >> >> >> > to > > >> >> >> >> > include > > >> >> >> >> > this label "S"? > > >> >> >> >> > Currently it says: > > >> >> >> >> > 1. Signature Page.....2 > > >> >> >> >> > 2. Synopsis..............1 > > >> >> >> >> > 3. ToC.....................3 > > >> >> >> >> > > > >> >> >> >> > I want it to say: > > >> >> >> >> > 1. Signature Page.....2 > > >> >> >> >> > 2. Synopsis..............S1 > > >> >> >> >> > 3. ToC.....................3 > > >> >> >> >> >> > > >> >> >> >> > > > >> >> >> >> >> > > >> >> >> >> >> "Stefan Blom" wrote: > > >> >> >> >> >> > > >> >> >> >> >> > See http://word.mvps.org/FAQs/AppErrors/PageXofY.htm. > > >> >> >> >> >> > > > >> >> >> >> >> > -- > > >> >> >> >> >> > Stefan Blom > > >> >> >> >> >> > Microsoft Word MVP > > >> >> >> >> >> > > > >> >> >> >> >> > > > >> >> >> >> >> > "songinthedark" <songinthedark(a)discussions.microsoft.com> > > >> >> >> >> >> > wrote > > >> >> >> >> >> > in > > >> >> >> >> >> > message > > >> >> >> >> >> > news:A7BACF87-6EC9-4AEE-AE56-D85959E9F3CE(a)microsoft.com... > > >> >> >> >> >> > >I did what you suggested but the SectionPages field keeps > > >> >> >> >> >> > >defaulting > > >> >> >> >> >> > >to a > > >> >> >> >> >> > > total page count of 1 instead of 2. So my footers read > > >> >> >> >> >> > > "S1 > > >> >> >> >> >> > > of > > >> >> >> >> >> > > S1, > > >> >> >> >> >> > > S2 > > >> >> >> >> >> > > of > > >> >> >> >> >> > > S1". > > >> >> >> >> >> > > I've updated the fields but it still comes out the same > > >> >> >> >> >> > > way. > > >> >> >> >> >> > > Any suggestions? > > >> >> >> >> >> > > > > >> >> >> >> >> > > "garfield-n-odie" wrote: > > >> >> >> >> >> > > > > >> >> >> >> >> > >> Press Alt+F9 to display field codes, change the { > > >> >> >> >> >> > >> NUMPAGES } > > >> >> >> >> >> > >> field > > >> >> >> >> >> > >> in > > >> >> >> >> >> > >> the footer to a { SECTIONPAGES } field, and press Alt+F9 > > >> >> >> >> >> > >> again
From: Perplexed on 1 Aug 2008 13:34
New problem. . . This fixed the problem so that I get page x of y for each separate section IF I print one-sided pages; however, when I ask for double sided pages, it prints out page x of x again. This happens no matter which printer I send it to. Any thoughts? "Perplexed" wrote: > Thank you, thank you, thank you!!!!! > > This worked and was such a simple fix. I'd read other similar posts and the > suggestions didn't work. You are "MY HERO"! > > "garfield-n-odie" wrote: > > > Press Alt+F9 to display field codes, change the { NUMPAGES } field in > > the footer to a { SECTIONPAGES } field, and press Alt+F9 again to > > display field results. > > > > monkey1964 wrote: > > > I have been reading these posts, the word.mvps.org site, etc. and cannot > > > figure out my problem. I have a document with two sections. The first > > > section has a footer containing "Page 1 of 6", and the second section has a > > > blank footer. I have been able to get the second section to appear blank, > > > BUT my numbering in the first section shows "Page 1 of 7" instead of 6. I > > > only want it to count the pages in the first section, but it's counting the > > > 2nd section as page 7. > > > Help! > > > > |