Linking text to bullet numbering?
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From: John Salerno on 26 Jun 2008 15:13 Is it possible to do something like this...let's say I have a paragraph in a document similar to this: "No other provisions of this agreement, except Section 2 (Some Title), Section 12 (Some Other Title), Section 14 (Yet Another Title), shall apply to Some Important Thing." Now, each of these sections is obviously numbered, as you can see, but the numbering will change, and as a result the above paragraph must be manually changed. So is there a way, instead, to link the numbers above to their correspondingly numbered sections elsewhere in the document, so when the bullet numbers change, this paragraph will change as well? Thanks! P.S. Word 2007, in case that matters.
From: DeanH on 27 Jun 2008 03:15 Cross-referencing does exactly what you want and will stay linked if numbering changes due to new-section-insert or section-move. Look under References group, Caption group, Cross reference command. So long as you have used a Style for the section Heading, such as Heading 1, these will be listed under Numered Item. Select the section you want to reference, change the "Insert Reference to:" to what you want (Pragraph number returns the section number), if you want number and text you need to do both Paragraph number and Paragraph text. This will not return "Section" unless you have added "Section" to the numbering format of the style. Look in the Help for "Create a cross-reference" this has usefull instructions. Beware, if a section title is deleted, the cross-reference remains and turns into the "Error, reference cannot be found!" marker. When you move, add new sections the numbers of existing cross-references do not automatically refesh, to do this, Ctrl+A to select the whole document, F9 to refresh all fields, links, etc. Hope this helps DeanH "John Salerno" wrote: > Is it possible to do something like this...let's say I have a paragraph in a > document similar to this: > > "No other provisions of this agreement, except Section 2 (Some Title), > Section 12 (Some Other Title), Section 14 (Yet Another Title), shall apply > to Some Important Thing." > > Now, each of these sections is obviously numbered, as you can see, but the > numbering will change, and as a result the above paragraph must be manually > changed. So is there a way, instead, to link the numbers above to their > correspondingly numbered sections elsewhere in the document, so when the > bullet numbers change, this paragraph will change as well? > > Thanks! > > P.S. Word 2007, in case that matters. > > >
From: John Salerno on 27 Jun 2008 10:01 "DeanH" <DeanH(a)discussions.microsoft.com> wrote in message news:EE35709D-C3A7-4936-9328-0097D5AA1929(a)microsoft.com... > When you move, add new sections the numbers of existing cross-references > do > not automatically refesh, to do this, Ctrl+A to select the whole document, > F9 > to refresh all fields, links, etc. Well, when I follow your steps, I am able to turn "Section 2", for example, into a link to whichever bulleted line I select beneath "Numbered List" (in this case, the 2 became a 4). But when I then tested it out by adding a new bullet, which changed the bullet #4 to a 5, I did Ctrl+A, F9 to refresh the link, but the link remained as "Section 4" and did not become 5. Why didn't that work?
From: John Salerno on 27 Jun 2008 10:17 "John Salerno" <johnjsal(a)NOSPAMgmail.com> wrote in message news:03a58d8e$0$3256$c3e8da3(a)news.astraweb.com... > "DeanH" <DeanH(a)discussions.microsoft.com> wrote in message > news:EE35709D-C3A7-4936-9328-0097D5AA1929(a)microsoft.com... > Well, when I follow your steps, I am able to turn "Section 2", for > example, into a link to whichever bulleted line I select beneath "Numbered > List" (in this case, the 2 became a 4). But when I then tested it out by > adding a new bullet, which changed the bullet #4 to a 5, I did Ctrl+A, F9 > to refresh the link, but the link remained as "Section 4" and did not > become 5. Why didn't that work? I even tried it on a new document just to make sure it wasn't the one I was working with (which I didn't create myself). When I did it myself, the field properly updated *once*, but when I kept adding new bullets (and therefore changing the number of the section I want to reference) the link did not update any more after the first time. :(
From: John Salerno on 27 Jun 2008 10:29
"John Salerno" <johnjsal(a)NOSPAMgmail.com> wrote in message news:03a5913f$0$3234$c3e8da3(a)news.astraweb.com... > I even tried it on a new document just to make sure it wasn't the one I > was working with (which I didn't create myself). When I did it myself, the > field properly updated *once*, but when I kept adding new bullets (and > therefore changing the number of the section I want to reference) the link > did not update any more after the first time. :( Well, I think I figured it out. It wasn't working when I was doing something specific to change the bullet numbering, i.e. putting the cursor on the item I wanted to link to and pressing enter. This renumbers the bullets correctly, but messes up the referencing. Adding bullets in other ways, however, keeps the references in order. Thanks for the original help! :) |