work and actual work problem
in [Project]
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From: Fei on 9 May 2008 01:17 The baseline work estimated for a task is 12 hours. Later when I became more clear of the requirement I entered 10 hours into Work field of the task as a more accurate value. When I completed this task I realized that I only spent 5 hours on the task, I entered this value into Actual Work. The %work completed should be 100%. When I went to change the % Work Completed to 100% the Actual Work automatically changed to 10 hours. Then I when I changed the Actual Work back to 5 hours, the % Work Completed automatically changed to 50%........ According to the definition, % Work Completed= Actual Work / Work. Is it possible to keep this set of value at all: Work = 10 hours Actual Work = 5 hours % Work Completed = 100% thanks in advanced!
From: Dale Howard [MVP] on 9 May 2008 11:27 Fei -- On a task with 10 hours of planned Work, if the resource worked only 5 hours and completed the task early, you should enter 5 hours of Actual Work and set the Remaining Work to 0 hours. You might also want to add a Note on the task to document the early finish. Hope this helps. -- Dale A. Howard [MVP] VP of Educational Services msProjectExperts http://www.msprojectexperts.com http://www.projectserverexperts.com "We write the books on Project Server" "Fei" <Fei(a)discussions.microsoft.com> wrote in message news:C745717B-C7A3-4441-B3BB-E12B551363D4(a)microsoft.com... > The baseline work estimated for a task is 12 hours. Later when I became > more > clear of the requirement I entered 10 hours into Work field of the task as > a > more accurate value. > When I completed this task I realized that I only spent 5 hours on the > task, > I entered this value into Actual Work. > The %work completed should be 100%. When I went to change the % Work > Completed to 100% the Actual Work automatically changed to 10 hours. Then > I > when I changed the Actual Work back to 5 hours, the % Work Completed > automatically changed to 50%........ > According to the definition, % Work Completed= Actual Work / Work. > Is it possible to keep this set of value at all: > Work = 10 hours > Actual Work = 5 hours > % Work Completed = 100% > > thanks in advanced!
From: Fei on 11 May 2008 20:13 thanks Dale After I entered 5 hours into Actual Work and 0 hours into Remaining Work the value in "Work" field automatically changed to 5 (it should be 10). Is there a way to keep "Work" unchanged in this case? "Dale Howard [MVP]" wrote: > Fei -- > > On a task with 10 hours of planned Work, if the resource worked only 5 hours > and completed the task early, you should enter 5 hours of Actual Work and > set the Remaining Work to 0 hours. You might also want to add a Note on the > task to document the early finish. Hope this helps. > > -- > Dale A. Howard [MVP] > VP of Educational Services > msProjectExperts > http://www.msprojectexperts.com > http://www.projectserverexperts.com > "We write the books on Project Server" > > > "Fei" <Fei(a)discussions.microsoft.com> wrote in message > news:C745717B-C7A3-4441-B3BB-E12B551363D4(a)microsoft.com... > > The baseline work estimated for a task is 12 hours. Later when I became > > more > > clear of the requirement I entered 10 hours into Work field of the task as > > a > > more accurate value. > > When I completed this task I realized that I only spent 5 hours on the > > task, > > I entered this value into Actual Work. > > The %work completed should be 100%. When I went to change the % Work > > Completed to 100% the Actual Work automatically changed to 10 hours. Then > > I > > when I changed the Actual Work back to 5 hours, the % Work Completed > > automatically changed to 50%........ > > According to the definition, % Work Completed= Actual Work / Work. > > Is it possible to keep this set of value at all: > > Work = 10 hours > > Actual Work = 5 hours > > % Work Completed = 100% > > > > thanks in advanced! > >
From: Dale Howard [MVP] on 11 May 2008 22:30 Fei -- You are not understanding some of the basic functionality of Microsoft Project. In this case, remember that "actuals always replace estimates." This means that Actual Work always replaces Work. If you want to see the original 10 hours of Work assigned to the task, you must save a Baseline before you begin entering actuals in your project. You did remember to save a Baseline, didn't you? If so, you can see your -5 hours of variance by applying the Gantt Chart view and then clicking View - Table - Work. Look in the Variance column to see the -5 hours of Work Variance. Hope this helps. -- Dale A. Howard [MVP] VP of Educational Services msProjectExperts http://www.msprojectexperts.com http://www.projectserverexperts.com "We write the books on Project Server" "Fei" <Fei(a)discussions.microsoft.com> wrote in message news:D8C92281-1B88-4690-9F1E-DFA043B199D6(a)microsoft.com... > thanks Dale > > After I entered 5 hours into Actual Work and 0 hours into Remaining Work > the > value in "Work" field automatically changed to 5 (it should be 10). Is > there > a way to keep "Work" unchanged in this case? > > "Dale Howard [MVP]" wrote: > >> Fei -- >> >> On a task with 10 hours of planned Work, if the resource worked only 5 >> hours >> and completed the task early, you should enter 5 hours of Actual Work and >> set the Remaining Work to 0 hours. You might also want to add a Note on >> the >> task to document the early finish. Hope this helps. >> >> -- >> Dale A. Howard [MVP] >> VP of Educational Services >> msProjectExperts >> http://www.msprojectexperts.com >> http://www.projectserverexperts.com >> "We write the books on Project Server" >> >> >> "Fei" <Fei(a)discussions.microsoft.com> wrote in message >> news:C745717B-C7A3-4441-B3BB-E12B551363D4(a)microsoft.com... >> > The baseline work estimated for a task is 12 hours. Later when I became >> > more >> > clear of the requirement I entered 10 hours into Work field of the task >> > as >> > a >> > more accurate value. >> > When I completed this task I realized that I only spent 5 hours on the >> > task, >> > I entered this value into Actual Work. >> > The %work completed should be 100%. When I went to change the % Work >> > Completed to 100% the Actual Work automatically changed to 10 hours. >> > Then >> > I >> > when I changed the Actual Work back to 5 hours, the % Work Completed >> > automatically changed to 50%........ >> > According to the definition, % Work Completed= Actual Work / Work. >> > Is it possible to keep this set of value at all: >> > Work = 10 hours >> > Actual Work = 5 hours >> > % Work Completed = 100% >> > >> > thanks in advanced! >> >>
From: Fei on 12 May 2008 03:55
it definitely helps Dale! thanks "Dale Howard [MVP]" wrote: > Fei -- > > You are not understanding some of the basic functionality of Microsoft > Project. In this case, remember that "actuals always replace estimates." > This means that Actual Work always replaces Work. If you want to see the > original 10 hours of Work assigned to the task, you must save a Baseline > before you begin entering actuals in your project. You did remember to save > a Baseline, didn't you? If so, you can see your -5 hours of variance by > applying the Gantt Chart view and then clicking View - Table - Work. Look > in the Variance column to see the -5 hours of Work Variance. Hope this > helps. > > -- > Dale A. Howard [MVP] > VP of Educational Services > msProjectExperts > http://www.msprojectexperts.com > http://www.projectserverexperts.com > "We write the books on Project Server" > > > "Fei" <Fei(a)discussions.microsoft.com> wrote in message > news:D8C92281-1B88-4690-9F1E-DFA043B199D6(a)microsoft.com... > > thanks Dale > > > > After I entered 5 hours into Actual Work and 0 hours into Remaining Work > > the > > value in "Work" field automatically changed to 5 (it should be 10). Is > > there > > a way to keep "Work" unchanged in this case? > > > > "Dale Howard [MVP]" wrote: > > > >> Fei -- > >> > >> On a task with 10 hours of planned Work, if the resource worked only 5 > >> hours > >> and completed the task early, you should enter 5 hours of Actual Work and > >> set the Remaining Work to 0 hours. You might also want to add a Note on > >> the > >> task to document the early finish. Hope this helps. > >> > >> -- > >> Dale A. Howard [MVP] > >> VP of Educational Services > >> msProjectExperts > >> http://www.msprojectexperts.com > >> http://www.projectserverexperts.com > >> "We write the books on Project Server" > >> > >> > >> "Fei" <Fei(a)discussions.microsoft.com> wrote in message > >> news:C745717B-C7A3-4441-B3BB-E12B551363D4(a)microsoft.com... > >> > The baseline work estimated for a task is 12 hours. Later when I became > >> > more > >> > clear of the requirement I entered 10 hours into Work field of the task > >> > as > >> > a > >> > more accurate value. > >> > When I completed this task I realized that I only spent 5 hours on the > >> > task, > >> > I entered this value into Actual Work. > >> > The %work completed should be 100%. When I went to change the % Work > >> > Completed to 100% the Actual Work automatically changed to 10 hours. > >> > Then > >> > I > >> > when I changed the Actual Work back to 5 hours, the % Work Completed > >> > automatically changed to 50%........ > >> > According to the definition, % Work Completed= Actual Work / Work. > >> > Is it possible to keep this set of value at all: > >> > Work = 10 hours > >> > Actual Work = 5 hours > >> > % Work Completed = 100% > >> > > >> > thanks in advanced! > >> > >> > > |