Items table help
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From: Rob H on 13 Mar 2010 10:07 I have a photography business that I am setting up a database for tracking sales by customer, item, demographics etc. I'd like some advise on the items table, I have over a hundred photographs that I currently offer for sale and each photograph is offered in various sizes as well as being a print only, matted or matted and framed. This is going to make the items table quite extensive. This is an example of what I have right now: Item Size Type Moulton Barn 12x24 Print Moulton Barn 12x24 Matted Moulton Barn 12x24 Framed Moulton barn 16x31 Print Moulton Barn 16x31 Matted Moulton Barn 16x31 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Dewy Dragonfly 11x14 Framed and so on; So, each "Item" can have 6-12 "options" (ie: size, print or size, framed etc) x 100 photographs the list will be quite long. What's happening is; when I sort by Item>Ascending, the photos are listed alphabetically but the size and type become scrambled as such; Dewy Dragonfly 11x14 Framed Dewy Dragonfly 11x14 Print Dewy Dragonfly 11x14 Matted Moulton Barn 12x24 Print Moulton Barn 16x31 Matted I want the list to maintain the order of Item alphabetically, then Item size and finally Item Type in the order of Print, Matted or Framed. The obvious is to re-create the Items table and enter the items in the order I need but once done and I later add a new image I'm back to square one. Ideas? Thank You
From: Duane Hookom on 13 Mar 2010 10:48 If I understand correctly you want to sort by size. The issue might be that you aren't storing numeric values. Have you considered using two numeric fields ItemHeight and ItemWidth? You could then sort by either field, both, or the product (square inches). This would remove the problem of 8x10 sorting after 10x14. -- Duane Hookom MS Access MVP "Rob H" <RobH(a)discussions.microsoft.com> wrote in message news:397F9B93-E8B2-4A8D-816B-A585A47AD364(a)microsoft.com... > I have a photography business that I am setting up a database for > tracking > sales by customer, item, demographics etc. I'd like some advise on the > items > table, I have over a hundred photographs that I currently offer for sale > and > each photograph is offered in various sizes as well as being a print only, > matted or matted and framed. This is going to make the items table quite > extensive. > This is an example of what I have right now: > > Item Size Type > Moulton Barn 12x24 Print > Moulton Barn 12x24 Matted > Moulton Barn 12x24 Framed > Moulton barn 16x31 Print > Moulton Barn 16x31 Matted > Moulton Barn 16x31 Framed > Dewy Dragonfly 11x14 Print > Dewy Dragonfly 11x14 Matted > Dewy Dragonfly 11x14 Framed > > and so on; > > So, each "Item" can have 6-12 "options" (ie: size, print or size, framed > etc) x 100 photographs the list will be quite long. > > What's happening is; when I sort by Item>Ascending, the photos are listed > alphabetically but the size and type become scrambled as such; > > Dewy Dragonfly 11x14 Framed > Dewy Dragonfly 11x14 Print > Dewy Dragonfly 11x14 Matted > Moulton Barn 12x24 Print > Moulton Barn 16x31 Matted > > I want the list to maintain the order of Item alphabetically, then Item > size and finally Item Type in the order of Print, Matted or Framed. The > obvious is to re-create the Items table and enter the items in the order I > need but once done and I later add a new image I'm back to square one. > > Ideas? > > Thank You >
From: Rob H on 13 Mar 2010 11:07 Well, yes and no. I really want to sort by Item name first(Dewy Dragonfly) then by Size(8x10, 11x14, etc), and then further sort by the Type(Print 1st, matted 2nd, and framed 3rd). To get this: > > Dewy Dragonfly 11x14 Print > > Dewy Dragonfly 11x14 Matted > > Dewy Dragonfly 11x14 Framed > > Moulton Barn 12x24 Print > > Moulton Barn 12x24 Matted > > Moulton Barn 12x24 Framed > > Moulton barn 16x31 Print > > Moulton Barn 16x31 Matted > > Moulton Barn 16x31 Framed Maybe this is not as big of an issue as I envision, but when looking up an item it would be much easier if the items were listed in this fashion. I hope this clarifies my issue a bit. "Duane Hookom" wrote: > If I understand correctly you want to sort by size. The issue might be that > you aren't storing numeric values. Have you considered using two numeric > fields ItemHeight and ItemWidth? You could then sort by either field, both, > or the product (square inches). This would remove the problem of 8x10 > sorting after 10x14. > > -- > Duane Hookom > MS Access MVP > > > "Rob H" <RobH(a)discussions.microsoft.com> wrote in message > news:397F9B93-E8B2-4A8D-816B-A585A47AD364(a)microsoft.com... > > I have a photography business that I am setting up a database for > > tracking > > sales by customer, item, demographics etc. I'd like some advise on the > > items > > table, I have over a hundred photographs that I currently offer for sale > > and > > each photograph is offered in various sizes as well as being a print only, > > matted or matted and framed. This is going to make the items table quite > > extensive. > > This is an example of what I have right now: > > > > Item Size Type > > Moulton Barn 12x24 Print > > Moulton Barn 12x24 Matted > > Moulton Barn 12x24 Framed > > Moulton barn 16x31 Print > > Moulton Barn 16x31 Matted > > Moulton Barn 16x31 Framed > > Dewy Dragonfly 11x14 Print > > Dewy Dragonfly 11x14 Matted > > Dewy Dragonfly 11x14 Framed > > > > and so on; > > > > So, each "Item" can have 6-12 "options" (ie: size, print or size, framed > > etc) x 100 photographs the list will be quite long. > > > > What's happening is; when I sort by Item>Ascending, the photos are listed > > alphabetically but the size and type become scrambled as such; > > > > Dewy Dragonfly 11x14 Framed > > Dewy Dragonfly 11x14 Print > > Dewy Dragonfly 11x14 Matted > > Moulton Barn 12x24 Print > > Moulton Barn 16x31 Matted > > > > I want the list to maintain the order of Item alphabetically, then Item > > size and finally Item Type in the order of Print, Matted or Framed. The > > obvious is to re-create the Items table and enter the items in the order I > > need but once done and I later add a new image I'm back to square one. > > > > Ideas? > > > > Thank You > >
From: Steve on 13 Mar 2010 12:19 You need Item, Size and Type tables: TblType TypeID Type TblSize SizeID Size (text) SortOrder (1 to whatever) TblItem ItemID Item Then you need a table that lists the type and size of each item.... TblItemSizeType ItemSizeTypeID ItemID SizeID TypeID To get the sort you want, you need a query that includes all the above tables. Include the fields in your query: Item from TblItem Size from TblSize SortOrder from TblSize Type From TblType In the query set .... sort for Item as Accending; sort for SortOrder Ascending sort for Type Descending If you need help with your database, I can help you get up and running quickly. I provide help with Access, Excel and Word applications for a small fee. Contact me if you want my help. Steve santus(a)penn.com "Rob H" <RobH(a)discussions.microsoft.com> wrote in message news:397F9B93-E8B2-4A8D-816B-A585A47AD364(a)microsoft.com... > I have a photography business that I am setting up a database for > tracking > sales by customer, item, demographics etc. I'd like some advise on the > items > table, I have over a hundred photographs that I currently offer for sale > and > each photograph is offered in various sizes as well as being a print only, > matted or matted and framed. This is going to make the items table quite > extensive. > This is an example of what I have right now: > > Item Size Type > Moulton Barn 12x24 Print > Moulton Barn 12x24 Matted > Moulton Barn 12x24 Framed > Moulton barn 16x31 Print > Moulton Barn 16x31 Matted > Moulton Barn 16x31 Framed > Dewy Dragonfly 11x14 Print > Dewy Dragonfly 11x14 Matted > Dewy Dragonfly 11x14 Framed > > and so on; > > So, each "Item" can have 6-12 "options" (ie: size, print or size, framed > etc) x 100 photographs the list will be quite long. > > What's happening is; when I sort by Item>Ascending, the photos are listed > alphabetically but the size and type become scrambled as such; > > Dewy Dragonfly 11x14 Framed > Dewy Dragonfly 11x14 Print > Dewy Dragonfly 11x14 Matted > Moulton Barn 12x24 Print > Moulton Barn 16x31 Matted > > I want the list to maintain the order of Item alphabetically, then Item > size and finally Item Type in the order of Print, Matted or Framed. The > obvious is to re-create the Items table and enter the items in the order I > need but once done and I later add a new image I'm back to square one. > > Ideas? > > Thank You >
From: Piet Linden on 13 Mar 2010 12:19 On Mar 13, 10:07 am, Rob H <R...(a)discussions.microsoft.com> wrote: > Well, yes and no. I really want to sort by Item name first(Dewy Dragonfly) > then by Size(8x10, 11x14, etc), and then further sort by the Type(Print 1st, > matted 2nd, and framed 3rd). To get this: > > > > Dewy Dragonfly 11x14 Print > > > Dewy Dragonfly 11x14 Matted > > > Dewy Dragonfly 11x14 Framed > > > Moulton Barn 12x24 Print > > > Moulton Barn 12x24 Matted > > > Moulton Barn 12x24 Framed > > > Moulton barn 16x31 Print > > > Moulton Barn 16x31 Matted > > > Moulton Barn 16x31 Framed > > Maybe this is not as big of an issue as I envision, but when looking up an > item it would be much easier if the items were listed in this fashion. > > I hope this clarifies my issue a bit. > > "Duane Hookom" wrote: > > If I understand correctly you want to sort by size. The issue might be that > > you aren't storing numeric values. Have you considered using two numeric > > fields ItemHeight and ItemWidth? You could then sort by either field, both, > > or the product (square inches). This would remove the problem of 8x10 > > sorting after 10x14. > > > -- > > Duane Hookom > > MS Access MVP > > > "Rob H" <R...(a)discussions.microsoft.com> wrote in message > >news:397F9B93-E8B2-4A8D-816B-A585A47AD364(a)microsoft.com... > > > I have a photography business that I am setting up a database for > > > tracking > > > sales by customer, item, demographics etc. I'd like some advise on the > > > items > > > table, I have over a hundred photographs that I currently offer for sale > > > and > > > each photograph is offered in various sizes as well as being a print only, > > > matted or matted and framed. This is going to make the items table quite > > > extensive. > > > This is an example of what I have right now: > > > > Item Size Type > > > Moulton Barn 12x24 Print > > > Moulton Barn 12x24 Matted > > > Moulton Barn 12x24 Framed > > > Moulton barn 16x31 Print > > > Moulton Barn 16x31 Matted > > > Moulton Barn 16x31 Framed > > > Dewy Dragonfly 11x14 Print > > > Dewy Dragonfly 11x14 Matted > > > Dewy Dragonfly 11x14 Framed > > > > and so on; > > > > So, each "Item" can have 6-12 "options" (ie: size, print or size, framed > > > etc) x 100 photographs the list will be quite long. > > > > What's happening is; when I sort by Item>Ascending, the photos are listed > > > alphabetically but the size and type become scrambled as such; > > > > Dewy Dragonfly 11x14 Framed > > > Dewy Dragonfly 11x14 Print > > > Dewy Dragonfly 11x14 Matted > > > Moulton Barn 12x24 Print > > > Moulton Barn 16x31 Matted > > > > I want the list to maintain the order of Item alphabetically, then Item > > > size and finally Item Type in the order of Print, Matted or Framed. The > > > obvious is to re-create the Items table and enter the items in the order I > > > need but once done and I later add a new image I'm back to square one.. > Oh, you're an Excel guy. Excel <> Access. Write a query, and run it when you want your data sorted in a particular way. <include JV's "tables are unsorted buckets of data" speech here>
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