Task w/ Multiple Resource - schedule around availability
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From: KevDev on 2 Jun 2010 11:08 I have a task that requires two resources to work concurrently. It is a series of presentations that need to occur within a single span of five days. Both resources must be available to attend each and every presentation within that 5 day period. There is work that must be complete prior to presentations, therefore this task has a predecessor. It so happens that one of the resources that must perform the task is away on vacation when the predecessor finishes. Even though the vacation is entered as an exception in the calendar of the resource, MS Project still schedules the presentation task to start right after the predecessor completes, when only one of the resources is available. What do I need to do to have the task scheduled asap, but only when both resources are available? -- KevDev ------------------------------------------------------------------------ KevDev's Profile: http://forums.techarena.in/members/227661.htm View this thread: http://forums.techarena.in/microsoft-project/1343030.htm http://forums.techarena.in
From: Jan De Messemaeker on 2 Jun 2010 14:54 Hi, This is explained in detail in an article I wrote about it on my website http://users.online.be/prom-ade and click through to Microsoft Project: an abstract In short, DO NOT enter the absence as a holiday but as a task (with a mucst start on constraint). Then do Resource Leveling because leveling has an option to keep the reosurces working simultaneously. HTH -- Jan De Messemaeker Microsoft Project Most Valuable Professional +32 495 300 620 For availability check: http://users.online.be/prom-ade/Calendar.pdf "KevDev" <KevDev.4bxrpb(a)DoNotSpam.com> wrote in message news:KevDev.4bxrpb(a)DoNotSpam.com... > > I have a task that requires two resources to work concurrently. It is a > series of presentations that need to occur within a single span of five > days. Both resources must be available to attend each and every > presentation within that 5 day period. > > There is work that must be complete prior to presentations, therefore > this task has a predecessor. It so happens that one of the resources > that must perform the task is away on vacation when the predecessor > finishes. Even though the vacation is entered as an exception in the > calendar of the resource, MS Project still schedules the presentation > task to start right after the predecessor completes, when only one of > the resources is available. > > What do I need to do to have the task scheduled asap, but only when both > resources are available? > > > -- > KevDev > ------------------------------------------------------------------------ > KevDev's Profile: http://forums.techarena.in/members/227661.htm > View this thread: http://forums.techarena.in/microsoft-project/1343030.htm > > http://forums.techarena.in >
From: KevDev on 3 Jun 2010 09:09 Jan: Thank you. Your solution not only worked for me, it is ingenious. The task that needs both resources is now scheduled at a time when both resources are available. As an added bonus, the non-working time appears in any task based reports. Therefore, it will become part of our periodic review of the plan, and will be better maintained. Thanks so much, Kevin -- KevDev ------------------------------------------------------------------------ KevDev's Profile: http://forums.techarena.in/members/227661.htm View this thread: http://forums.techarena.in/microsoft-project/1343030.htm http://forums.techarena.in
From: Jan De Messemaeker on 3 Jun 2010 10:38 Thanks, Kevin. -- Jan De Messemaeker Microsoft Project Most Valuable Professional +32 495 300 620 For availability check: http://users.online.be/prom-ade/Calendar.pdf "KevDev" <KevDev.4bzgtb(a)DoNotSpam.com> wrote in message news:KevDev.4bzgtb(a)DoNotSpam.com... > > Jan: > > Thank you. Your solution not only worked for me, it is ingenious. > > The task that needs both resources is now scheduled at a time when both > resources are available. As an added bonus, the non-working time > appears in any task based reports. Therefore, it will become part of > our periodic review of the plan, and will be better maintained. > > Thanks so much, > Kevin > > > -- > KevDev > ------------------------------------------------------------------------ > KevDev's Profile: http://forums.techarena.in/members/227661.htm > View this thread: http://forums.techarena.in/microsoft-project/1343030.htm > > http://forums.techarena.in >
From: "Steve House" sjhouse at hotmail dot on 6 Jun 2010 09:23
Careful though - the man-hours your resource is spending on the holiday is now included in the project's total man-hours even though it not really work performed in driving the project's deliverables and similarly, the resource's salary costs for those man-hours is included in the total budget. Jan and I would have to disagree on desirablility of this method since IMHO it artificially inflates both the work and budget for the project, adding both work hours and costs attributed of that work into them when neither actually exist. It's a handy way of adjusting a schedule but it severely distorts everything else except the timeline. I tend to believe that tasks in the project schedule should be strictly limited to physical activities spent working on project deliverables. Time off such as holidays, vacations, and days off, and time spent waiting for something to happen such as the reciept of an approval, etc, are by definition non-activity or non-productive activity. IMHO such factors should never be represented as tasks since to do so implies something productive is happening in them when in fact it's not. -- Steve House MS Project Trainer & Consultant "KevDev" <KevDev.4bzgtb(a)DoNotSpam.com> wrote in message news:KevDev.4bzgtb(a)DoNotSpam.com... > > Jan: > > Thank you. Your solution not only worked for me, it is ingenious. > > The task that needs both resources is now scheduled at a time when both > resources are available. As an added bonus, the non-working time > appears in any task based reports. Therefore, it will become part of > our periodic review of the plan, and will be better maintained. > > Thanks so much, > Kevin > > > -- > KevDev > ------------------------------------------------------------------------ > KevDev's Profile: http://forums.techarena.in/members/227661.htm > View this thread: http://forums.techarena.in/microsoft-project/1343030.htm > > http://forums.techarena.in > |