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From: Memphis TD on 8 Mar 2010 12:47
Windows 2003 R2
Windows 2003 Exchange Server

I have about 15 exchange users in my organization.
I would like to disable user to delete and Move any incoming and outgoing
mails at least one full backup (24h).
We do not arrow user to create Personal PST.

Right now, I can capture incoming mails only using forward and keep copy,
but I can not capture send mails.

I am looking if I can archive mail as soon as receive and send mails.
Archive PST is on server sheard dirve,
Once a month owner will look usermails and delete unnessesary (Junk) mails
to keep exchange mailbox smaller.

Backup is daily full backup using Backup Exec 12.5
I have 4 weeks tapes.

Please advise me.
Thank you.






From: Mark Arnold [MVP] on 8 Mar 2010 13:04
On Mon, 8 Mar 2010 11:47:17 -0600, "Memphis TD" <degawat(a)nkcusa.com>
wrote:

>Windows 2003 R2
>Windows 2003 Exchange Server
>
>I have about 15 exchange users in my organization.
>I would like to disable user to delete and Move any incoming and outgoing
>mails at least one full backup (24h).
>We do not arrow user to create Personal PST.
>
>Right now, I can capture incoming mails only using forward and keep copy,
>but I can not capture send mails.
>
>I am looking if I can archive mail as soon as receive and send mails.
>Archive PST is on server sheard dirve,
>Once a month owner will look usermails and delete unnessesary (Junk) mails
>to keep exchange mailbox smaller.
>
>Backup is daily full backup using Backup Exec 12.5
>I have 4 weeks tapes.
>
>Please advise me.
>Thank you.
>
>
>
>
>
You can't. If mail arrives in someone's inbox it's theirs to move,
delete, forward, reply etc.

What is your true, defined business requirement here?
From: Memphis TD on 8 Mar 2010 13:31
Thank you Mark for quick reply

I as admin, I have to keep all e-mails in/out on backup tapes
to protect company.
That's all.
If you know other solution, Please advise me.



"Mark Arnold [MVP]" <mark(a)mvps.org> wrote in message
news:5veap5h2nnj6ilpokb5gqs3t3bmf7u1k2r(a)4ax.com...
> On Mon, 8 Mar 2010 11:47:17 -0600, "Memphis TD" <degawat(a)nkcusa.com>
> wrote:
>
>>Windows 2003 R2
>>Windows 2003 Exchange Server
>>
>>I have about 15 exchange users in my organization.
>>I would like to disable user to delete and Move any incoming and outgoing
>>mails at least one full backup (24h).
>>We do not arrow user to create Personal PST.
>>
>>Right now, I can capture incoming mails only using forward and keep copy,
>>but I can not capture send mails.
>>
>>I am looking if I can archive mail as soon as receive and send mails.
>>Archive PST is on server sheard dirve,
>>Once a month owner will look usermails and delete unnessesary (Junk)
>>mails
>>to keep exchange mailbox smaller.
>>
>>Backup is daily full backup using Backup Exec 12.5
>>I have 4 weeks tapes.
>>
>>Please advise me.
>>Thank you.
>>
>>
>>
>>
>>
> You can't. If mail arrives in someone's inbox it's theirs to move,
> delete, forward, reply etc.
>
> What is your true, defined business requirement here?


From: Mark Arnold [MVP] on 8 Mar 2010 14:32
If you have a confirmed corporate policy handed to you to retain alll
inbound and outbound email then you need to journal. You cannot
protect once a mail gets into the inbox - you have to do it before the
mail arrives and once they've sent the message.

If you have a legal requirement then you have the funding to buy a
proper package. If the company will not spend the money on such a
package then you do not have a requirement and most certainly should
not be retaining email.

You must ensure that you do not retain anything in Exchange that you
have not specifically been instructed to, otherwise you will be doing
the oposite of protecting your company. You will be exposing it to
harm.
From: Leonid S. Knyshov // SBS Expert on 8 Mar 2010 16:53
On 3/8/2010 10:31 AM, Memphis TD wrote:
> Thank you Mark for quick reply
>
> I as admin, I have to keep all e-mails in/out on backup tapes
> to protect company.
> That's all.
> If you know other solution, Please advise me.

Please look into journaling.

It lets you capture all mail both sent and received. With Exchange 2007,
it is possible to do so on per-mailbox basis with journaling rules
although it may require an upgraded CAL.

You will want to get some legal guidance.

As far as actually implementing this, see
http://technet.microsoft.com/en-us/library/aa997525(EXCHG.65).aspx
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you :)
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