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From: rp3886 via AccessMonster.com on 24 May 2010 10:33
I am still new at trying to add the "bells and whistles" to Access.

I have a question concerning lookups. I have a database that has two tables:
BBBMembers and MemberTrainingLog. I also have a form named
MemberCPETrainingLog.

What I want to be able to do is this:

In the MemberCPETrainingLog form, I want to be able to input in the member ID
and have the corresponding member's first name come up in the First Name
field of the same form. I also want the last name field in the form to be
filled in the same way. The function should look at the BBBMembers table for
the information.

Can this be done? I have tried looking at DLookups, but I am getting all
turned around. Thanks!

--
Regina

Message posted via http://www.accessmonster.com

From: BruceM via AccessMonster.com on 24 May 2010 11:41
Your question is about basic functionality, not bells and whistles. DLookup
is not the best way to go about this. Unless there is a specific reason you
want to search by number rather than name, I suggest using the combo box
wizard (use the "Find a record..." option) to set up a combo box that
includes the MemberID as a hidden (zero-width) column in the combo box Row
Source, which would also include LastName and FirstName. This should give
you basic search functionality.

It's more work, but more versatile, to make a query (I will call it qryFind)
that includes MemberID in the first column, and something like: FullName:
[LastName] & ", " & [FirstName] in the second column. Create a combo box
(cboFind), and set the following combo box properties:
Row Source: qryFind
Bound Column: 1
Column Count: 2
Column Widths: 0",1.5"

Click the event tab for the combo box Property Sheet. Click After Update,
click the three dots, and click Code Builder, OK if the code window does not
open directly. The cursor should be blinking between the Private Sub and End
Sub lines. Add the following code:

Dim rs As Object

Set rs = Me.Recordset.Clone
rs.FindFirst "[MemberID] = " & Me.cboFind
Me.Bookmark = rs.Bookmark

This assumes MemberID is a number field. Use your own field and control
names where I have used placeholder names.

rp3886 wrote:
>I am still new at trying to add the "bells and whistles" to Access.
>
>I have a question concerning lookups. I have a database that has two tables:
>BBBMembers and MemberTrainingLog. I also have a form named
>MemberCPETrainingLog.
>
>What I want to be able to do is this:
>
>In the MemberCPETrainingLog form, I want to be able to input in the member ID
>and have the corresponding member's first name come up in the First Name
>field of the same form. I also want the last name field in the form to be
>filled in the same way. The function should look at the BBBMembers table for
>the information.
>
>Can this be done? I have tried looking at DLookups, but I am getting all
>turned around. Thanks!
>

--
Message posted via http://www.accessmonster.com

From: BruceM via AccessMonster.com on 24 May 2010 11:43
BTW, my response a few minutes ago assumes Access 2003 or earlier. For 2007
or later the procedure will differ somewhat, but I do not have Access 2007 in
front of me, so I cannot provide specifics.

rp3886 wrote:
>I am still new at trying to add the "bells and whistles" to Access.
>
>I have a question concerning lookups. I have a database that has two tables:
>BBBMembers and MemberTrainingLog. I also have a form named
>MemberCPETrainingLog.
>
>What I want to be able to do is this:
>
>In the MemberCPETrainingLog form, I want to be able to input in the member ID
>and have the corresponding member's first name come up in the First Name
>field of the same form. I also want the last name field in the form to be
>filled in the same way. The function should look at the BBBMembers table for
>the information.
>
>Can this be done? I have tried looking at DLookups, but I am getting all
>turned around. Thanks!
>

--
Message posted via http://www.accessmonster.com

From: rp3886 via AccessMonster.com on 24 May 2010 12:10
Thanks! I actually do have Access 2007, but I think that I will be able to
adapt it, since I regularly work between 2003 and 2007. It never dawned on me
to do it that way. I am doing a lot of complicated things to a few databases
right now that sometims I forget that there are easy solutions. Thanks again!

BruceM wrote:
>BTW, my response a few minutes ago assumes Access 2003 or earlier. For 2007
>or later the procedure will differ somewhat, but I do not have Access 2007 in
>front of me, so I cannot provide specifics.
>
>>I am still new at trying to add the "bells and whistles" to Access.
>>
>[quoted text clipped - 12 lines]
>>Can this be done? I have tried looking at DLookups, but I am getting all
>>turned around. Thanks!

--
Regina

Message posted via http://www.accessmonster.com

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