How to later identify the label size in mail merge
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From: Trainer on 15 Dec 2009 16:46 Once a label mail merge is performed and saved, how can a person who later opens it know what size labels to use? I don't see any indicator to idenitfy the label size. How would anyone know that it was Avery 5163 labels? Short of placing that information in the header, do you know of any hidden places that reveal the label size? Thanks
From: Suzanne S. Barnhill on 15 Dec 2009 16:49 I put it in the document Properties, in the Comment field or some other on the Summary tab. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Trainer" <asaul(a)leydig.com> wrote in message news:eXKsZAdfKHA.5568(a)TK2MSFTNGP02.phx.gbl... > Once a label mail merge is performed and saved, how can a person who later > opens it know what size labels to use? I don't see any indicator to > idenitfy the label size. How would anyone know that it was Avery 5163 > labels? Short of placing that information in the header, do you know of > any hidden places that reveal the label size? > > Thanks > >
From: Trainer on 15 Dec 2009 16:59 Okay, the Summary tab is a good idea which I will begin to use. But if that wasn't done, there's no way to know what size label was used in an existing label merge? . "Suzanne S. Barnhill" <sbarnhill(a)mvps.org> wrote in message news:uoLoeEdfKHA.2160(a)TK2MSFTNGP02.phx.gbl... >I put it in the document Properties, in the Comment field or some other on >the Summary tab. > > -- > Suzanne S. Barnhill > Microsoft MVP (Word) > Words into Type > Fairhope, Alabama USA > http://word.mvps.org > > "Trainer" <asaul(a)leydig.com> wrote in message > news:eXKsZAdfKHA.5568(a)TK2MSFTNGP02.phx.gbl... >> Once a label mail merge is performed and saved, how can a person who >> later opens it know what size labels to use? I don't see any indicator >> to idenitfy the label size. How would anyone know that it was Avery 5163 >> labels? Short of placing that information in the header, do you know of >> any hidden places that reveal the label size? >> >> Thanks >> >> >
From: Terry Farrell on 15 Dec 2009 17:34 My personal take on labels is not to use the Label Wizard but create my own templates for the few sizes I regularly use. One reason for this is that the contents of the labels vary so much. For example, an A4/Letter label used for a shipping box is going to need much larger font than a L7160 label (3 x 7) for a C5 envelope. By using your own templates, you not only get to set up the labels as you want them, but you can save the new styles with the templates. By giving the templates sensible names (such as L7160 3x7.dotx), at any time in the future the user can see what template a document used thus know what the label size was used. It also seems to be easier for mail merge too. But that's just my way of working. -- Terry Farrell - MSWord MVP "Trainer" <asaul(a)leydig.com> wrote in message news:OfdWeHdfKHA.4636(a)TK2MSFTNGP04.phx.gbl... > Okay, the Summary tab is a good idea which I will begin to use. But if > that wasn't done, there's no way to know what size label was used in an > existing label merge? . > > > "Suzanne S. Barnhill" <sbarnhill(a)mvps.org> wrote in message > news:uoLoeEdfKHA.2160(a)TK2MSFTNGP02.phx.gbl... >>I put it in the document Properties, in the Comment field or some other on >>the Summary tab. >> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> http://word.mvps.org >> >> "Trainer" <asaul(a)leydig.com> wrote in message >> news:eXKsZAdfKHA.5568(a)TK2MSFTNGP02.phx.gbl... >>> Once a label mail merge is performed and saved, how can a person who >>> later opens it know what size labels to use? I don't see any indicator >>> to idenitfy the label size. How would anyone know that it was Avery >>> 5163 labels? Short of placing that information in the header, do you >>> know of any hidden places that reveal the label size? >>> >>> Thanks >>> >>> >> > >
From: Suzanne S. Barnhill on 15 Dec 2009 21:47
Unless you're using a lot of unusual sizes, you can usually just look at a sheet/page of the labels and see how many there are: 6, 10, 20, 30, 80. These are all very common Avery labels. There are many variations on them (there will be different stock numbers for laser and inkjet, white and colored or clear), but the basic layout will be the same. So you find out the number of labels and then look in your supplies closet to see what you have that matches.* <g> If push comes to shove, you look at the Table Properties to figure out what size each label is; then you can compare the dimensions against Word's label definitions (or, probably more efficiently, against Avery's stock list online or in an Office Depot or Staples catalog). *FWIW, I did just this a few hours ago. My husband came in and asked if I could make him some more SASE address labels. I managed to find the label document, saw that it had 30 on the page, and then rummaged through my labels to find Avery 5160, which has 30 labels per sheet. -- Suzanne S. Barnhill Microsoft MVP (Word) Words into Type Fairhope, Alabama USA http://word.mvps.org "Trainer" <asaul(a)leydig.com> wrote in message news:OfdWeHdfKHA.4636(a)TK2MSFTNGP04.phx.gbl... > Okay, the Summary tab is a good idea which I will begin to use. But if > that wasn't done, there's no way to know what size label was used in an > existing label merge? . > > > "Suzanne S. Barnhill" <sbarnhill(a)mvps.org> wrote in message > news:uoLoeEdfKHA.2160(a)TK2MSFTNGP02.phx.gbl... >>I put it in the document Properties, in the Comment field or some other on >>the Summary tab. >> >> -- >> Suzanne S. Barnhill >> Microsoft MVP (Word) >> Words into Type >> Fairhope, Alabama USA >> http://word.mvps.org >> >> "Trainer" <asaul(a)leydig.com> wrote in message >> news:eXKsZAdfKHA.5568(a)TK2MSFTNGP02.phx.gbl... >>> Once a label mail merge is performed and saved, how can a person who >>> later opens it know what size labels to use? I don't see any indicator >>> to idenitfy the label size. How would anyone know that it was Avery >>> 5163 labels? Short of placing that information in the header, do you >>> know of any hidden places that reveal the label size? >>> >>> Thanks >>> >>> >> > > > |