Prev: adding signature erases all text in body of email !
Next: New Item Alert
From: Leonid S. Knyshov // SBS Expert on 26 Feb 2010 13:06
On 2/26/2010 9:53 AM, JGreg7 wrote:
> That helped, I found the Autocorrect entries and was able to change the
> dictionary to the same one as Word.
>
> Any ideas how to get the auto text entries to show up? I could not find any
> option for this on the options menu, or sub menus.
That feature appears to have been discontinued in Outlook 2007

Looks like you'll have to settle for Quick Parts and you have to use
Word to edit Quick Parts as part of the template or simply use it modify
and resave under the same name, but you already know that.

http://www.howto-outlook.com/howto/messagetemplates.htm has more
information.

You are welcome to suggest it to be put back in for Outlook 2010 ;)
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you :)
From: JGreg7 on 26 Feb 2010 13:21
My Outlook works the same way up to the quick parts entry on the new mail.
When I click on the body of the new mail, the ribbon becomes active. When I
access the quckparts button, there is only the "Save selection to quick part
gallery" option available. I created a text string and saved it, so now it
shows up along with the "Save.." item.

While this is encouraging, what I would like to see is my autotext entries
from Word show up.

When I access the QuickParts button in Word, I get the following sub-menu
items:
- Document Property
- Field..
- Building blocks organizer
- Get more on Office online
- Save selection to quick part gallery

How do I get the full QuickParts menu in Outlook?
--
Thank you,
John Gregory


"Leonid S. Knyshov // SBS Expert" wrote:

> On 2/26/2010 9:06 AM, JGreg7 wrote:
> > I am not sure how to tell if it is activated. Office 2003 you could look on
> > the help menu - about, but that feature does not seem to be in Office 2007.
> >
> > The office programs however seem to work normally except for the quick parts
> > issues in outlook. No reminder messages.
> I am trying to reproduce your issue, so bear with me for splitting the
> thread. :)
>
> When I go to create new mail in Outlook, my ribbon is grayed out until I
> click inside the text entry pane.
>
> My quick parts feature seems to be working fine. I created a part and
> saved it. I then fully exited Outlook and made sure the process exited.
>
> Here is what I am observing.
>
> I click create new mail
> I click on Insert portion of the ribbon
> I get a new window with grayed out ribbon in the insert section, except
> for signature, business card, attach item, and attach file.
>
> If I click into To: it stays gray
> If I click into Subject: it stays gray
> Once I start editing the text it activates the whole ribbon and the
> feature works properly.
> I was able to insert a quick part I previously defined
>
> Please confirm whether you can replicate the same behavior.
> --
> Leonid S. Knyshov
> Crashproof Solutions
> 510-282-1008
> Twitter: @wiseleo
> http://crashproofsolutions.com
> Microsoft Small Business Specialist
> Please vote "helpful" if I helped you :)
> .
>
From: Leonid S. Knyshov // SBS Expert on 26 Feb 2010 14:04
On 2/26/2010 10:21 AM, JGreg7 wrote:
> My Outlook works the same way up to the quick parts entry on the new mail.
> When I click on the body of the new mail, the ribbon becomes active. When I
> access the quckparts button, there is only the "Save selection to quick part
> gallery" option available. I created a text string and saved it, so now it
> shows up along with the "Save.." item.
>
> While this is encouraging, what I would like to see is my autotext entries
> from Word show up.
>
> When I access the QuickParts button in Word, I get the following sub-menu
> items:
> - Document Property
> - Field..
> - Building blocks organizer
> - Get more on Office online
> - Save selection to quick part gallery
>
> How do I get the full QuickParts menu in Outlook?
Well, you don't.

http://msdn.microsoft.com/en-us/library/bb226712.aspx - explains why it
would be tough to replicate on your own.

Here is a usable workaround.

If you are referring to the fact that Building Blocks organizer is
missing, I think you are right.

Click on Quick Parts
Right-click on any entry
Choose Building Blocks organizer

Now for dessert...

Bringing back AutoText
Right-click anywhere on the ribbon and choose "Customize quick access
toolbar"
Choose "Commands not in the ribbon"
You'll see all the missing features. Add them as you see fit.

You are missing:

AutoText
Building Blocks Organizer
Document Property (not available in Outlook)
Insert a field (not available in Outlook)
Quick Parts
Get more on Office Online (not available in Outlook)
Save Selection to Quick Part Gallery

So just add them.

The unavailable features might still be possible to enable, but that
would take more research.

As for the rest, I think you'll agree the product is functioning as
designed.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you :)
From: JGreg7 on 26 Feb 2010 14:34
Are you saying that I have to reassign each autotext entry into the
NormalMail.dotm template? Do I understand this correctly?

I have hundreds of the autotext entries, not to mention that as I create
them in Word, I would like them to automatically be available in Outlook.

Am I correct in understanding that this is not possible with Office 2007? I
find it difficult to believe that Microsoft would remove such a valuable
feature. (Of course I would not have believed they would arbitrarily
rearrange the menus for apparently not rational reason).

--
Thank you,
John Gregory


"Leonid S. Knyshov // SBS Expert" wrote:

> On 2/26/2010 9:53 AM, JGreg7 wrote:
> > That helped, I found the Autocorrect entries and was able to change the
> > dictionary to the same one as Word.
> >
> > Any ideas how to get the auto text entries to show up? I could not find any
> > option for this on the options menu, or sub menus.
> That feature appears to have been discontinued in Outlook 2007
>
> Looks like you'll have to settle for Quick Parts and you have to use
> Word to edit Quick Parts as part of the template or simply use it modify
> and resave under the same name, but you already know that.
>
> http://www.howto-outlook.com/howto/messagetemplates.htm has more
> information.
>
> You are welcome to suggest it to be put back in for Outlook 2010 ;)
> --
> Leonid S. Knyshov
> Crashproof Solutions
> 510-282-1008
> Twitter: @wiseleo
> http://crashproofsolutions.com
> Microsoft Small Business Specialist
> Please vote "helpful" if I helped you :)
> .
>
From: Leonid S. Knyshov // SBS Expert on 26 Feb 2010 14:58
On 2/26/2010 11:34 AM, JGreg7 wrote:
> Are you saying that I have to reassign each autotext entry into the
> NormalMail.dotm template? Do I understand this correctly?
>
> I have hundreds of the autotext entries, not to mention that as I create
> them in Word, I would like them to automatically be available in Outlook.
>
> Am I correct in understanding that this is not possible with Office 2007? I
> find it difficult to believe that Microsoft would remove such a valuable
> feature. (Of course I would not have believed they would arbitrarily
> rearrange the menus for apparently not rational reason).
>
To my knowledge, this is it.

One sync option is to create entries in Word as normal.dotm, and then
copy the file as normalmail.dotm

Whereas in previous versions Microsoft triggered a fully functional
instance of Word, this has been changed in Outlook 2007.

You will probably get other opinions so stay tuned to your thread.

There might be a commercial product that addresses your need, but I am
not aware of any at the moment.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you :)
First  |  Prev  |  Next  |  Last
Pages: 1 2 3 4 5
Prev: adding signature erases all text in body of email !
Next: New Item Alert