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From: Russ Valentine on 1 Apr 2010 16:51
There is and was no debate. You do not use the archive process to transfer
your Outlook data. That was the confusion I was trying to point out. PST
files contain a lot of data that the archive process leaves behind.
That's why I suggested using one of the correct methods for data transfer
we've documented here countless times. Like copying your Outlook data file
"Johnny Fever" <no(a)thanks.com> wrote in message
> What are the two of you still talking about?
> To create my PST's, I have to go to File / Archive. This opens a dialog
> that allows me to archive my folder structure and all my email items to
> PST file. I don't accept that the expression "Archive PST" in this
> situation is unacceptable and should open the door to people suggesting
> I'm confused or ignorant.
> And I am quite surprised and disappointed that you would align yourself
> with that side of the debate. You're a MVP. If anyone should be open and
> sympathetic to people referring to the expression "Archive PST" when
> referring to "PST" files created through the "Archive" command, it would
> be you. It's not like I was referring to ZIP files for crying out loud.
> Would your time not have been better served telling me about email account
> and rules migration, like Diane did?
> Little too late now, but thanks anyway.
> "Brian Tillman [MVP-Outlook]" <tillman1952(a)yahoo.com> wrote in message
>> You're taking offense unnecessarily. In Outlook's parlance, "archive
>> PST" has a very specific meaning. It is the PST created and used by the
>> autoarchive process to store items that haven't been modified for a
>> specified period of time, removing them from the main folders so they
>> don't take space needed for active work. When you say "archive PST", we
>> believe that's what you mean and we can't know that you're using the term
>> in a different way unless you tell us.
>> Brian Tillman [MVP-Outlook]
From: John on 13 Apr 2010 12:15
Just to point out to a few issues, there has been conflicting views expressed here.
First, you can actually move your outlook data by archiving them first and importing them back to the new pc. Maybe not the best method but it's quite possible.
To say that Archiving only means autoarchive. Manual archiving is also possible.
My method will be;
If you're using different version of Outlook on the PCs then;
Make sure you import your old pst files into the new PC's outlook using the import function.
If you're using the same version of Outlook then you just need to copy the files across; eg using xcopy from the new pc.
xcopy "\\Old PC\C$\Documents and Settings\%username%\Application Data\Microsoft\Outlook" "C:\Users\%username%\AppData\Roaming\Microsoft\Outlook" /D /S /E /Y
xcopy "\\Old PC\C$\Documents and Settings\%username%\Local Settings\Application Data\Microsoft\Outlook" "C:\Users\%username%\AppData\Local\Microsoft\Outlook" /D /S /E /Y
Let's know if you are able to resolve this.
From: Gordon on 13 Apr 2010 15:46
"John" <user(a)msgroups.net/> wrote in message
> Just to point out to a few issues, there has been conflicting views
> expressed here.
> First, you can actually move your outlook data by archiving them first and
> importing them back to the new pc.
Wrong. See below as to why not.
> My method will be;
> If you're using different version of Outlook on the PCs then;
> Make sure you import your old pst files into the new PC's outlook using
> the import function.
Wrong again. See below.
> If you're using the same version of Outlook then you just need to copy the
> files across; eg using xcopy from the new pc.
Partially correct solution.
> xcopy "\\Old PC\C$\Documents and Settings\%username%\Application
> "C:\Users\%username%\AppData\Roaming\Microsoft\Outlook" /D /S /E /Y
> xcopy "\\Old PC\C$\Documents and Settings\%username%\Local
> Settings\Application Data\Microsoft\Outlook"
> "C:\Users\%username%\AppData\Local\Microsoft\Outlook" /D /S /E /Y
Do NOT paste into the default location, particularly if there is a pst file
(Courtesy of Russ Valentine [MVP-Outlook])
Importing an entire PST may well corrupt your profile and may create a ghost
PST that you can't close. Importing PST's will lose:
1. Custom Forms
2. Custom Views
3. Connections between contacts and activities
4. Received dates on mail
5. Birthdays and anniversaries in calendar
6. Journal connections
7. Distribution Lists
Opening a PST file will preserve all of these. That is why we do not advise
people to import a native file into Outlook.